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Student Opportunity Funds (SOF)

Reimbursements & Travel Guidelines

General

  • Once project has been approved, email Nancy Mowery, to access funding.
  • Email should always include "Student Opportunity Fund" in the subject line.
  • If the individual being reimbursed is not a US citizen, Statement of Citizenship and Federal Tax Status Form is required.
  • Reimbursement turn around time is approximately three weeks from the date receipts are provided.

Guidelines for Co-Curricular

  • If funding will be administered by a sponsoring department, please email Nancy Mowery with department contact information.
  • If you are awarded funding to support honoraria you must provide a letter to the Student Opportunity Fund Committee and include the name of the payee, their role in the event/activity, and the dollar amount to be paid. Payment cannot occur without this letter.
  • If funding will be administered by the ASUC you will need to provide the ASUC invoice, which should include the ASUC contact person's name and email address.
  • When reimbursement is necessary, please bring original receipts for ALL expenses (we cannot reimburse unless original receipts are provided) along with a list of all attendees -- please include full names -- when you meet with Nancy. You will fill out the paperwork and Nancy will notify you when the reimbursement form is ready for your signature.
  • Current maximum reimbursement rates for allowable entertainment per person are: light refreshment $18.00, breakfast $26.00, lunch $45.00 and dinner $78.00.

Guideline for Educational Opportunity

  • If funding will be administered by a sponsoring department, please email Nancy Mowery with department contact information.
  • If funding will be administered by the ASUC you will need to provide the ASUC invoice, which should include the ASUC contact person's name and email address.
  • Contact Nancy Mowery at nmowery@berkeley.edu for air travel arrangements and conference registration at least 15 days prior to the conference.
  • Expenses other than airfare and conference registration will be reimbursement only. When you have returned from your trip, please complete the travel reimbursement form and submit to Nancy Mowery, along with all original receipts.
  • Once the reimbursement form is received the Travel Voucher will be prepared. Traveler will be required to sign the Travel Voucher.
  • Travel Voucher, including any reimbursements, must be processed within 15 days of trip or expenses will be included on traveler's W-2 as income at year end.

 
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