Process for Submitting Reclassifications

The SA Reclassification Review Committee (RRC) reviews permanent career positions for reclassification. The following positions fall under the purview of the SA HR director (HRD): Administrative to Principal Analyst, Administrative Specialist I, Clerical/Administrative series, Computer Resource Specialist I–II, Programmer/Analyst I–II, Student Affairs Officer I–V.

Positions not covered by the authority of the SA HRD are forwarded by the department directly to the Office of Human Resources (OHR) for review. MSP positions (new and reclassifications) should be discussed, prior to submission, with the SA VC. If the VC concurs, the MSP position is sent to the SA HRD, who then forwards it to OHR.

Note: All classification and reclassification requests, including MSP and technical, must use the new "Job Description Template" for submission.

The RRC has developed a list of standards for submitting reclassification requests. The information below is to assist managers and supervisors in writing clear and concise job descriptions.

What to Include in a Packet for Reclassification?

What are important timelines?

Reclassification requests are submitted by your DPM to the SA HRD. Reclassifications are reviewed the following month by the RRC. Reclassification actions are effective on the first of the month after the submission date.

What if questions arise in the review?

The supervisor may be asked to meet with the committee and also provide, if applicable, job descriptions of staff performing similar work in the unit.

If further clarity is needed, a desk audit may be conducted with the employee and the supervisor. The audit includes interviews and possibly a request for samples of completed projects, or an outline of projects in progress.

Finally, the supervisor may be asked to rewrite the job description to reflect the additional information. This request will not delay the effective date of the reclassification.

Resource List

The following resources are available online or through your DPM and should be reviewed prior to writing a job description:

• The systemwide series concepts/job specifications  online (posted by UC Irvine).
• Chapter 3: Classification in the Guide to Managing Human Resources
• Job Specifications and Evaluation Tools
• SA "Reclassification Tool Kit"