Student Organization Resources
Publicity Guidelines

There are a number of options available to recognized student organizations for promoting your group and events: 

• Flyers
• Tabling
• Chalking - NOT ALLOWED
• Posting in Residence Halls
• University Bulletin Boards

• Banners - MLK balcony
• Signboards - Sather Gate Bridge
• The Daily Californian
• KALX Radio Station
• Berkeley Events Calendar

EVENT ACCESSIBILITY:  Put a standard accessibility contact statement on ALL of your organization's publicity, including print ads, web pages, flyers, radio and TV spots. The statement should provide an event contact, as well as the Disability Access Specialist's (DAS) phone numbers and web site.  Below is a sample disability access statement:

"For disability accommodation requests and information please contact Danny Kodmur at (510) 643-6456 (voice) or (510) 642-6376 (TTY) for communication services or Jamie Wilson at (510) 643-6473 for mobility services.  Their email address is http://access.berkeley.edu.  Please try to make your service request with as much advance notice as possible."

For more information, please visit the DAS website at access.berkeley.edu or the Event Accessibility  page.

FLYERS

YES

NO

Announcements CAN be posted on public  bulletin boards and kiosks as well as departmental boards with permission and in accordance with the rules of the department and campus.

Announcements CANNOT be placed on or against, attached to, or written on any University structure or natural feature of the campus.

These include (but are not limited to ) the backs of chairs, sides of doors or buildings, windows, surface of walkways or roads, Sather Gate, fountains, posts, waste receptacles, trees, or stakes in lawns.

• The content of the announcement must be non-commercial.
• Anyone may personally distribute non-commercial announcements at any outdoor area on campus consistent with the orderly conduct of University affairs, the maintenance of University property, and the free flow of vehicular and pedestrian traffic.
• Efforts must be made to avoid litter.
• All materials must clearly indicate the name of the recognized campus organization.
• Residence Halls - Distribution of handouts and postings is regulated by special guidelines. See information  below
• Wheeler Hall - Flyer posting is limited to 1 flyer per public bulletin board per entity. Flyers cannot exceed 8 1/2" x 11" in size.  NO flyers shall be posted in classrooms, bathrooms, doors, windows, hallways, and all other surfaces, with the exception of designated public bulletin boards.  Postings shall remain posted for no longer than 15 days, or , if advertising for a specific event, up to date of the advertised event, whichever is sooner.  Organizations violating this policy are subject to the loss of Wheeler Hall privileges.  For more information about this policy, please go to http://recycle.berkeley.edu/flyer.

Top

TABLING

YES

NO

Recognized student organizations CAN table or have display materials at:

• Upper Sproul Plaza between Ludwig's Fountain and Sather Gate
• North Gate
• Tolman Hall breezeway
• Between Kroeber Hall and Boalt Law School buildings

Student organizations CANNOT table on:

• The brick area or Mario Savio Steps of Upper Sproul Plaza, which must be kept clear for possible building evacuations and emergency vehicle access, per the University Fire Marshall.

• Organizations must provide their own table and chairs.
• These areas are available on a daily first-come, first -served basis.
• Additional locations may be used for tabling and student organization events through the Outdoor Location reservation process. For more information click here.
• Tables and other display materials may not block any entrance or walkways, or otherwise restrict the free flow of vehicular or pedestrian traffic.
• No display materials may be placed on or against, or attached to any structure or natural feature of the campus, including (but not limited to) the sides of doors or buildings, fountains, posts, waste receptacles, trees or stakes.
• Tables or other display materials must be staffed at all times by students, faculty or staff of the University.
• The name of the sponsoring organization must be displayed on each table or item on display.
• Tables may be no larger than three feet by six feet and no poster may extend beyond the sides of or more than one foot above the table.
• Any other display materials must be behind and within three feet of the table. Displays may not extend more than seven feet high nor three feet wide, nor may any display material extend more than ten feet in the air.

Top

CHALKING

YES

NO

Announcements CAN be made on classroom chalkboards but ONLY with prior approval of the instructor and must be removed at the end of class.  Chalking may only be made on safely reachable parts of the classroom chalkboard.  Student organizations using chalkboards in classrooms during non-class meetings must erase the chalkboards at the end of their meeting.

Chalking is NOT ALLOWED on any University sidewalks, streets, brickways, fountains, or buildings.

Chalk Removal
Student organizations found chalking will be held responsible for its removal or they will be charged by the University’s Physical Plant department for clean up. Note that Spray Chalk is very difficult and costly to remove, often requiring the use of high-pressure cleaning equipment.

Top

POSTING IN RESIDENCE HALLS
University Housing

Currently Recognized Student Organizations (RSOs) - registered with the Center for Student Leadership - may publicize their activities via posters or flyers in University Residence Halls

All posters or flyers must be pre-approved by the Associate Director of Residential Living or designee.

RESTRICTIONS:

• Flyers must contain the Recognized Student Organization's complete name (no abbreviations) and designated contact (name and email or phone number) for disability accomodations. 
• Flyers should not include or allude to alcohol or drugs, be obscene or libelous, or have commercial content.
• Due to limited posting space, election campaign materials will not be approved for posting.
• All areas outside of private rooms and inside apartment and suite style residence, specifically lounges, halls and bathrooms are considered extensions of exit corridors by the Campus Fire Marshall. No posting is allowed in these areas except as designated in these guidelines.
• Materials may not be attached to the exterior or natural features of University-owned property. This includes, but is not limited to, common areas of residences such as balconies, fire escapes, exterior surfaces of individual room doors, and any exterior wall surfaces.
• Typically, off-campus events will not be approved by the Center for Student Leadership for campus posting.

PROCESS:

• Email flyer to tray@berkeley.edu at least FIVE working days prior to requested posting date for approval.
• Upon approval, an email will be sent to the organization contact.  This email will contain the number of copies that should be made, how to package them for distribution, and where to deliver them. Currently the requested number of flyers for distribution in the residence halls is 277 flyers. 
• Residential staff will post the flyers on residential bulletin boards and designated locations in each facility.

More information is available from the Office of Residential and Family Living at 2610 Channing Way, (510) 642-3213, Hours: 8 AM - 5 PM.

 Top

UNIVERSITY BULLETIN BOARDS

Overview:
There are a total of 27 official boards, three of which are glass encased.  Recognized student organizations may have non-commercial organizational announcements posted on official University bulletin boards. Thirty-one posters are sent to various departments for posting. Announcements to be posted on University bulletin boards must be brought to the Center for Student Leadership, 102 Sproul Hall, for posting by the campus Mail Services Department. There is a fee of $54.99 for this service.

Process:

• Complete the Bulletin Boards form (form & detail information)
• Bring a sample copy of your proposed poster to the Center for Student Leadership, 102 Sproul Hall, for review and approval prior to duplication, at least two weeks before the event .
• Posters must state “Wheelchair-Accessible” and “For ADA requests contact (first name) at (phone number).”
• SIZE: Posters cannot exceed 11” x 14” in size (8-1/2” x 11” preferred).
• A student organization signatory must bring in 65 posters to the Center for Student Leadership, 102 Sproul Hall.
• COST:  $54.99  per posting. Student organizations must pay by money order or cashiers’s check (payable to UC Regents) or PO (if an ASUC group).
• Only recognized student organizations and departments are permitted to post on the official bulletin boards. The Center for Student Leadership processes student organization requests only.
• Poster distribution is done by Mail Services every Tuesday and Thursday. All posters remain on the boards through the program date but not longer than 30 days.

Top

BANNERS
MLK Jr., 3rd Floor Balcony

Recognized student organizations may hang banners for on-campus, non-commercial activities on the third floor balcony of the MLK, Jr. Student Union building. This is the only authorized/approved banner location.

An approved ASUC Banner Permit Form is required. (form)

The ASUC Banner Regulations are available at Reservations Services, 23 MLK, Jr. Student Union Bldg., 642-1141.

Top

SIGNBOARDS
Sather Gate Bridge

Overview:

Recognized student organizations are eligible to place signboards on Sather Gate Bridge to advertise their groups’ activities.  An organization may only have ONE SIGNBOARD placed on the bridge at a time.  

You must abide by the following guidelines:

• SIZE: Signboards may be up to 36 inches tall and 22 inches wide. Generic signboard blueprints are available in hardcopy from the Center for Student Leadership, 102 Sproul Hall, or download a PDF version from the link above.
• LOCATION: All organizations receiving a confirmed space for their signboard will be assigned a location by the Center for Student Leadership.  The location assignment will be provided to the group representative when the organization brings their signboard to the Center for Student Leadership and upon approval of the signboard, chain etc.  Signboards may be placed on the 12 portions of the bridge that contain balustrades. None are to be placed South of Sather Gate.
• SETUP: To allow for routine cleaning, signboards must be elevated at least 4 inches above the bridge surface. You can attach a block of wood on the back of the signboards; the wood should rest on the bridge footing.
• ATTACHMENT: To eliminate friction which damages the bridge, the signboards must be firmly attached to the balustrades with plastic-coated chains or other non-abrasive fasteners.
• DUPLICATE KEY/COMBINATION:  Each student group must submit a duplicate key or combination code to their lock to the Center for Student Leadership prior to placing their signboard on the bridge.
• END OF SEMESTER REMOVAL: To allow for bridge cleaning and repair, groups must remove signboards, chains and locks by the last day of instruction. Signboards left on the bridge during the break are subject to removal. The Center for Student Leadership is not responsible for signs that are removed. Should it be necessary to make repairs to the bridge at times other than over winter break, the Center for Student Leadership will request the affected groups to remove their signboards during the repair period.

Note: Signboards that are not in compliance with the signboard guidelines and procedures will be removed. Violation of the signboard policy can result in the removal of the signboard, a $25.00 removal fee, and the loss of future signboard privileges.

Top

THE DAILY CALIFORNIAN

Recognized student organizations may publicize their event in The Daily Cal’s   Calendar section at no cost.

Process:

• Calendar listings may be submitted by fax at 849-2803, via e-mail at calendar@dailycal.org or in person at 600 Eshleman Hall.

PAID Advertisements, may be a more desirable option, and can be placed by contacting Clay Turner (information below). Always include a contact name and phone number, date, day, time, location and price (if applicable) of event.

• Clay Turner (UC Campus Account Executive) - ph: 510-548-8300 ext. 221, email: uc.ads@dailycal.org, fax: 510-849-2803

Top

KALX Radio Station

KALX Radio Station can produce public service announcements (PSAs) for student organizations.

Every year for the first two weeks of classes KALX conducts what we call the PSA Blitz.  We typically run two of these for every hour we are on the air.

For the first two weeks of class we run PSAs exclusively for campus organizations and student organizations.  If you would like your organization announced on the radio as the students return to Berkeley, then by all means send KALX your information and they'll be happy to produce a radio spot for your organization.

What KALX needs:
1.) the name of the organization
2.) website (if any)
3.) phone number for more information
4.) information on how people can become involved (recruiting events, etc.) or the type of service you provide

For all other times of the year, KALX needs a typed copy of your PSA, not to exceed 30 seconds, mailed at least three weeks in advance to: KALX, Attn: PSA, 26 Barrows Hall, Berkeley, CA 94720.

For more info, contact the KALX PSA coordinator at psa@kalx.berkeley.edu or 510-642-1111.

Top

BERKELEY EVENTS CALENDAR

Student organizations can submit information about group events for online publication consideration to Berkeley's Event Calendar.

Complete the Online form found at this location: http://events.berkeley.edu.

Top